Human Resources Assistant

Classification: HR Technician 1
Campus: Willmar
Employment Condition: Part-time, Unlimited
Bargaining Unit: Confidential - 217
Classified Status: Classified
Work Schedule: Monday – Thursday- 8:30am-3:00pm / Friday- 8:30am-12:30pm
Work Hours: 30 hours per week
Wage: $22.00 - $30.98
PCN: 00760440

Job Summary
This position serves as a point of contact for the Human Resources division, creating a welcoming and professional environment for visitors, callers, and email inquiries. You’ll provide accurate information about HR services, offer support to employees, and assist HR professionals with a variety of confidential and technical tasks. Key responsibilities include supporting the daily operations of Human Resources, including but not limited to, managing tuition waiver applications, tracking performance evaluations, managing seniority rosters and employee work schedules, and maintaining personnel files.

Responsibilities include:

• Provides a high level of customer service as the first point of contact for the HR division either by phone, in person, or e-mail, answering basic questions or referring them onto a human resources team member concerning benefits, position vacancies, classification and compensation, payroll, leaves and search and selection to ensure customer satisfaction and adherence to college policies and procedures.
• Coordinates the filing of HR documents following divisional standard operating procedures.
• HR Operational Talent Management and Search Support
• General HR Operations
• Provides support to all HR staff, as assigned, for occasional, re-occurring and on-going assignments/projects to ensure the smooth functioning of the HR Office.

• Communication skills, both verbal and written, that reflect adequate response, tact, and accurate information with attention to sensitivity, diplomacy, and confidentiality
• Proficiency using Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Basic math skills sufficient to add, subtract, multiply, divide and calculate percentages and averages.
• Strong attention to detail and the ability to refocus and concentrate on complicated issues with accuracy, in a fast-paced environment with frequent interruptions.
• Ability to understand information sufficient to maintain complex records, files, notes, and logs. 

• Associate’s degree in office management, HR or related area.
• Previous experience in HR.
• Three (3) years of administrative support experience.
• Basic knowledge of Federal and Minnesota employment laws.
• Basic knowledge of human resource management information systems.
• Basic understanding of the Minnesota Data Practices Act sufficient to describe the differences in public and private information.
• Experience in handling confidential and sensitive information with utmost discretion.
• Ability to collaborate and develop effective relationships with people from diverse backgrounds and at different levels in the College.
• A general knowledge and understanding of higher education processes. 

• Online Employment Application
• Resume
• List of three professional references with contact information

• 11 paid holidays each year
• Medical Insurance (Single Coverage $38.50 per month and Family Coverage is $262.66 per month)
• Dental Insurance (low deductibles)
• Paid Parental Leave (six weeks)
• Employer paid life insurance
• Short- and Long-Term Disability
• Pre-tax Flexible Spending Accounts (Medical and Dependent Care)
• Retirement Plan
• Tax-deferred Compensation
• Generous vacation and sick leave

• Enterprising - We are future-focused, and change-oriented, developing creative solutions to challenges that maximize our institutional, system and local resources.
• Empowerment – We develop and empower employees to make decisions to best serve students and stakeholders.
• Excellence – We strive to exceed expectations in all that we do.
• Diversity, Equity, and Inclusion – We seek to understand and appreciate the needs and experiences of every individual and actively work to provide genuine opportunities for everyone to succeed and participate in college activities and processes.
• Trust and Respect – We are committed to developing a culture based in processes and behavior that create trust and respect among all stakeholders.
• Collaboration – We connect and work together to achieve common goals while respecting needs and interests of stakeholders.
• Curiosity and Creativity – We constantly strive to understand, learn, change, and improve.
• Accountability – As individuals and groups, we willingly accept and take ownership of our successes and failures.