Staff Accounts Payable Accountant

 
PURPOSE OF THE JOB 
Employment Plus is working with a company that is seeking a detail-oriented and analytical Staff/AP Accountant to join their team in Willmar, MN. This is a full-time, in-office position reporting directly to our Accounting Manager. You'll play a critical role in ensuring the accuracy of our financial records and supporting day-to-day accounting functions, with a focus on accounts payable processing, reconciliations, and general ledger maintenance.  
 
AUTHORITY & ACCOUNTABILITY 

• Accountable for managing the daily general accounting tasks in relation to accounts payable i.e. posting invoices, vendor payments, and vendor set-up
• Accountable for accuracy & timeliness of weekly cash reports
• Accountable for month-end reports for the company and affiliated companies.
• Accountable for facilitating task duties for month-end close in relation to accounts payable

 
RESPONSIBILITIES & DUTIES 

Responsibilities	Duties
Accounts Payable	Monitor and maintain GL Receiving and processing vendor invoices, record all vendor payments. Maintain and update vendor names and data Prepare W-9 forms/tax exempt forms from vendors Process employee expense reports and credit card statements Complete credit applications as requested by vendors Manage and maintain Concur (credit card processing system)
Accounts Receivable Backup	Set up new fixed fee and time & materials orders upon receipt of customer orders. Enter & distribute contract sales orders and project summaries. Post customer payments
Financial & management reporting	Adjusting entries for the company and subsidiary companies Prepares month- & year-end reports and schedules for Controller, creates financial packets Maintains fixed asset schedules Month- & year-end account reconciliations as assigned  Prepare the Percentage of Completion revenue recognition files. Prepare files for weekly cash flow/forecast Process employee timecards Reconciles subsidiary accounts to the General Ledger Bank Statement reconciliation
Other Duties	General office duties as needed, including answering phones when needed,  Preparing & assisting 3rd party auditors with information needed on a yearly basis or as needed. Prepare information necessary to file Sales & Use tax returns. Other projects assigned by supervisor.

** Note** The job description above is only a characterization of the duties and not a full list. The provider of the function is also obliged to loyally carry out all reasonably commissioned duties. 
 
COMPETENCY PROFILE 

• Teamwork
• Communication
• Attention to detail
• Deadline-oriented
• Time management

 
KNOWLEDGE & EXPERIENCE 

• Education: Accounting or Business-related degree and/or relevant  experience 
• Experience: Two to five years of experience working in an accounting role 
• Knowledge: Experience with Microsoft Dynamics SL preferred

Strong knowledge of US GAAP 
Advanced Microsoft Office Suite skills 
 
The company offers a comprehensive package that includes: Medical (4 plan options), Dental (2 plan options) and Vision insurances; 401K (match & fixed company contribution); health savings and flexible spending accounts; company provided basic life insurance policy with the option of selecting additional voluntary life insurance for self, spouse or dependents; disability insurances (short-term policy is company paid & long-term is split between company and employee); voluntary insurance plans for accident, critical illness and hospital indemnity; business and personal travel insurance; 10 paid holidays; vacation time; sick time; employee assistance program; educational assistance program; referral bonus; bereavement leave. All benefits are subject to applicable plan and program terms (including eligibility terms) and may be subject to change.