Classification: Office & Administrative Specialist- Intermediate (OAS-I)
Campus: Willmar
Bargaining Unit: AFSCME, 206
Employment Condition: Unlimited, Full-time
Classified Status: Classified
Work Schedule: Monday- Friday, 8:00AM-4:30PM
Work Area: Student Services
Wage: $20.45- $27.12
PCN: 00759990

Job Summary
The Marketing & Communications Assistant plays an important role in supporting the marketing, communications, and recruiting efforts of the college. This position involves a diverse range of administrative tasks, including managing purchase orders, processing invoices, maintaining budget tracking documents, and organizing media outreach. The Assistant is responsible for editing and proofreading various communication materials, managing inventory of print materials, making updates to the college website, and managing the distribution of marketing collateral, press releases and advertising copy. Additionally, the role provides administrative support for college events and recruitment activities.
Utilizing the Slate CRM system, the Marketing & Communications Assistant ensures the efficient production and processing of daily communications to prospective and accepted students, aligning with the college’s enrollment goals. The Assistant also provides administrative support as needed to the VPAO and CFO.

PRINCIPLE RESPONSIBILITIES AND RESULTS

1. Provides administrative support to the supervisor, team, VP and college for all marketing, communications, and recruiting related campaigns, promotions, projects, events and general department operations.
2. Utilizes Slate CRM to produce and process the daily communications to be mailed to prospective and accepted students per the Communication Plan which supports the college’s enrollment goals.
3. Other duties as assigned.

• Skill in word processing sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors
• Skill in using business grammar, spelling, and punctuation to write, develop and edit reports, letters, procedures, presentations, and other documents
• Knowledge of customer service practices and principles sufficient to identify each customer’s needs, meet quality standards for services, that result in customer satisfaction
• Skill in data entry sufficient to maintain accurate records and reports
• Ability to perform administrative support work for a work unit’s expense and budget administration
• Ability to review, edit, and proofread content which may include texts and graphics for final desktop and website publishing

• Associate’s degree
• Demonstrated attention to detail for ensuring accuracy in budget tracking, data management, and the creation of marketing collateral

• Strong written and verbal communication skills and interpersonal skills
• Strong time management and organizational skills to manage multiple tasks, maintain detailed records, and prioritize tasks effectively
• Project management skills
• Demonstrated proficiency in the Microsoft Office Suite (including Outlook, Word and Excel) and Design Software such as Adobe InDesign, Photoshop, or Illustrator
• Experience with CRM Systems, preferably Slate
• Experience working in higher education (preferably at a 2-year community or technical college)
• Experience with Workday
• Experience with WordPress or similar website platform

• 11 paid holidays each year
• Medical Insurance (Single Coverage $39.66 per month and Family Coverage is $270.54 per month)
• Dental Insurance (low deductibles)
• Paid Parental Leave (six weeks)
• Employer paid life insurance
• Short and Long Term Disability
• Pre-tax Flexible Spending Accounts (Medical and Dependent Care)
• Retirement Plan
• Tax-deferred Compensation
• Generous vacation and sick leave 

• Enterprising - We are future-focused, and change-oriented, developing creative solutions to challenges that maximize our institutional, system and local resources.
• Empowerment – We develop and empower employees to make decisions to best serve students and stakeholders.
• Excellence – We strive to exceed expectations in all that we do.
• Diversity, Equity, and Inclusion – We seek to understand and appreciate the needs and experiences of every individual and actively work to provide genuine opportunities for everyone to succeed and participate in college activities and processes.
• Trust and Respect – We are committed to developing a culture based in processes and behavior that create trust and respect among all stakeholders.
• Collaboration – We connect and work together to achieve common goals while respecting needs and interests of stakeholders.
• Curiosity and Creativity – We constantly strive to understand, learn, change, and improve.
• Accountability – As individuals and groups, we willingly accept and take ownership of our successes and failures.